Here’s a real life, anonymized, email exchange with a client, that may have possibly saved a show and countless people’s income.

I hope this serves you.

First some backstory: This is an annual conference in August held in Las Vegas for about 1000 MLM attendees, over three days, with breakout rooms, awards night and a great production team, working hard for months to make the client happy.

On April 17, 2020 11:16:38 AM “Jim Producer” wrote:

Hi Neil,

Hope you and your family are staying well! A crazy time!!! Unfortunately, XYZ Client cancelled their show today. Not unexpected, but still sad news. Will stay in touch about 2021. Be safe!

All the best,

Jim

From: Neil Tanner [neil@neiltanner.com]

Sent: Friday, April 17, 2020 12:22 PM

To: Jim Producer

Subject: Re: XYZ Client Show

That’s understandable Jim.

What many of my clients have done is to move to a virtual conference with speakers looking into a teleprompter camera, still taking live questions etc from text and zoom. Breakout rooms still happen, too.

For some clients, we record each segment ahead of time, teleprompting over Zoom or Webex as well. To keep everyone safe, I send them an alcohol cleaned prompter, with easy setup instructions, and I prompt virtually from my home.

Regardless, thanks for the heads up. See you in 2021.

Peace.

Neil
Neil Tanner Inc.

Teleprompting for your Success

On April 17, 2020 1:52 PM “Jim Producer” wrote:

Hi Neil,

Appears we may go virtual. Will keep you in the loop as we move forward.

Jim

From: Neil Tanner [neil@neiltanner.com]

Sent: Friday, April 17, 2020 2:22 PM

To: Jim Producer

Subject: Re: XYZ Client Show

Thanks Jim.

That would be great for all of us!

Peace.

Neil
Neil Tanner Inc.

Teleprompting for your Success

Presidential Teleprompter
Ah, a completely empty auditorium ready to go, but the audience is sheltering in place.

This is from a post I sent to my fellow prompter operators… And yes, we all know each other 😉

As we see shows cancel left and right because of the whole COVID-19 scare, it’d be smart to mention to the canceling producer, that “Since you have all that content ready to go, and the message still needs to be sent, we’re still available to teleprompt for your client when you do that in-house broadcast.”

That little phrase has saved four events now… PLUS, when they realize you can shove Powerpoint slides into the larger prompters, all of a sudden you have an extra rental.

We’re doing an event today in a hotel ballroom that is a hybrid… a select few “live audience” in front of the professional stage and backdrop, in front of three cameras, one with a giant prompter and a presidential setup as well.

We all just have to adapt during COVID19. GOOD LUCK OUT THERE!

Learn how our friendly team of skilled teleprompter operators can save you time and money.

Special Events

POV commencement teleprompter

With presidential prompters, speakers look at the audience, instead of their notes. Important names and facts are always included. Last minute edits are easy.

And since you know what they’ll say, your event ends on time.

Keynote speakers for commencements and graduation ceremonies will often request presidential teleprompters in their contract. Why not make this easy-to-use tool, available for all of your presenters?

We serve world-class presenters to speak with power and authenticity.

Join UC Berkeley, UC Davis, Stanford, UF, with Tim Cook, Mark Zuckerberg, Michelle Obama, Hillary Clinton, plus current and past White House administrations.

Wherever you’re located, we’ll make your special event, special.

Learn how our friendly team of skilled teleprompter operators can save you time and money.

CERT Training


Help your family and community in emergencies. Join CERT!

While this may not deal with teleprompting, it does deal with life. I like life and helping others stay alive. So, read on:

When a large earthquake or similar disaster hits, the first responders will be focused on more populated areas like arenas, major malls, & schools. Based on previous large disasters worldwide, it’s possible they won’t get to regular neighborhoods and individuals until 3-5 days pass.

We always want to help those in trouble. That makes us human and caring. The fear is that when a regular person heads into an accident area to help a victim, if they are aren’t trained, there may now be TWO victims. History bears this out, especially in Northridge and other earthquakes in Mexico.

So, the Community Emergency Response Team, CERT, was created in 1985 and refined over the years.

I’ve been trained in Wilderness First Aid for over 15 years. It’s what you do when hospitals and EMS are more than 5 hours away. But CERT is for long term management of resources and civilians after a disaster. The two overlap.

There’s also a ton of areas within CERT: communications, operations, resources, medical, even dealing with psychological trauma… I’ve actually gotten my Ham radio license for when cell towers are down or overloaded and emergency communications need to still get out.

I took a basic CERT class over a few months. Learned a ton of useful stuff.

Having food, water, and basic supplies for a week at your house is a minimum. Learning how to deal with putting out fires and other dangers like chemical spills is all part of their training. (Imagine that sink area where all your cleaning supplies or your garage with all the paints and harsher chemicals catching on fire, yay!)

I’ve also been attending scenarios for the past six months… hundreds of volunteers come together to split into teams that cover multiple accident scenes, and also act as victims, or even make up artists to do moulage (fake wounds and blood for training purposes.) They do this in conjunction with the local fire departments and police to make it more real but also to critique us and add pertinent skills.

I’d heartily suggest you find a CERT group wherever you live. Because, preparing for your and your family’s safety comes first, but knowing how to calmly take care of other’s needs until EMS or the Fire Department arrives days later is critical to survival long after the disaster.

 

Teleprompters and laptops in the rain. Expensive electronics and water. What could be better?

Still, when I’m asked to come up with a solution, I’m happy for the challenge.

I’d like to share some solutions and best practices for teleprompting in the rain or other wet conditions, like boats.

One event was for Arnold Schwarzenegger’s 2006 inauguration as California Governor in Sacramento. We were told the weather forecast and that I would need to place my camera teleprompter on a jib.

Giant 55 gallon contractor garbage bags are your friend. I wrapped the camera as well as the jib motors in such a way that any rain wouldn’t pool (affecting the weight and balance.) I also had to prevent any water that might drip down cables to the monitor. I bought clear plastic bags to cover the monitor screen.

Everything worked perfectly. Luckily, it stopped raining after the event, so tear-down was easy. I still had to let the cases and other exposed gear dry out for a few days… so, perhaps I’d suggest hazard pay or an extra gear charge if I did this again.

An associate of mine, Aaron Ralph Thomas, sent me these lower images of his experience, teleprompting in Delaware. He asked me about solutions for operating a presidential teleprompter in the rain. I repeated the clear plastic bag suggestion and a few other tips including having cables drape lower so that any rain wouldn’t enter that way. He used the tips, made a few modifications to his system, and everyone was happy. Good job Aaron!

For boats, I’d do the same: wrapping everything a little tighter since the spray would come from more directions, and be extra careful with the sealing, and rinsing because of the salt content in the water… depending on where your boat is.

Learn how our friendly team of skilled teleprompter operators can save you time and money.

Yup, emojis have crept into teleprompting!

This was a special circumstance, because the dialog was between two actors looking at camera. Their talk with my 20″ teleprompter  was rapid fire. Their names would actually take up too much space scrolling  on the screen.

Normally the solution is to just delete their names entirely and specify colors like what you see: Larry’s text is in Yellow, Mary’s text is in White etc

…but the talent wanted… emojis. And we try to make everyone happy.

So, I snuck online, found a site that is a copy/paste dictionary for emojis at a decent resolution… then asked the talent who they wanted to be…

A Unicorn and a Koala. Boom: find/ replace!

And that’s the story behind this image:)

Actually, the teleprompter software I use, Presentation Prompter, will allow for jpegs, too, so if you need to include a reference slide or the picture of a happy cat to make the talent smile… it’s now easy!!!

Yay technology!

Learn how our friendly team of skilled teleprompter operators can save you time and money.

Whew…I know I say this a lot:

“I love my job.”

Yesterday was an example of this, not just because I got to teleprompt for Hillary Clinton again, which was awesome, but also because of the awesome crew and the awesome audience that was there with me.

Hillary looked great on stage and rocked the crowd, btw… but being in an environment where the caliber of people attending was just so high, was fun on its own.

Yesterday’s conference was for the Professional BusinessWomen of California. Politicians, entrepreneurs, sports heroes, actresses, teachers, moms, and lawyers came from all over the state. They came for conferences, breakouts, and to share best practices. Four young women were celebrated as risk takers and business creators, and hence scholarship winners, too.

In short, these were some great people and great vibes. So, yes fellow attendees play a large part in how a show is perceived by the rest of the audience, the speakers, and well… me, too.

And working with a talented crew drawn from across the Bay Area is also a blast. I marvel at the skill and knowledge packed into this industry. So, going to work is always good, knowing I’m going to be working alongside people I truly admire, and who trust me with my role, too.

All of this is why I love my job and am grateful for those who ride along with me:)

Learn how our friendly team of skilled teleprompter operators can save you time and money.

Wow. Teleprompting for Sir Richard Branson followed by an attemped robbery on the Bart train just an hour later.

Over all though, last night was great!

I got called last minute to “teleprompt for a few speakers” at a fundraising gala. It wasn’t until I got to the site that I learned it was about mixing VC leaders and extreme sports athletes with Sir Richard Branson to benefit MaiTai Global and OceanElders, whose collaborative work to tackle critical issues with other ocean organizations and world leaders have profoundly impacted efforts towards protection and conservation of the world’s ocean and its wildlife.

With multiple speakers of varying heights, I knew that I needed the ability to raise and lower the teleprompter glass without interfering with the show flow. The presidential teleprompter system I initially brought was just static: good for only one basic height.

I quickly called Ralph Kelliher from my team to drive across town with the proper gear: a TeleStepper which my robotics engineering genius brother designed and manufactures.

Ralph and the TeleStepper saved the night. Now the mirror could smoothly adjust to different heights and also hide out of the way when an awesome ballet couple took the stage.

The auction raised a ton of money for a great cause. I’m in such awe of brilliant auctioneers who can expertly pull dollars through their mixing of entertainment and more than just a bit of psychology and alcohol:)

Afterward, I lugged the (now two) heavy cases a few blocks to the Bart train station. And after getting a few stories underground, I caught the train to my direction within one minute of waiting. Yay, since at late night, the trains run with 20 minute intervals.

On board my train were three people, all looking as tired as I was. One stop before my exit, a guy stood up and made his way to the exit doors. My two cases with laptop were in between me and the door. Right as the door opened, he grabbed the closest case and made off with it.

Luckily, it’s a damn awkward and heavy case and in his rush to tug it, it fell to the ground. I was cursing him pretty hard and was able to grab the case before the doors closed on it. Whew.

I made it to the next stop, and the remaining guy asked me if I was okay. He was the same skin color as the bandit and was quite apologetic for the connection he felt people placed on his skin color and theft. I agreed that it was just individuals, not races, and we chatted for a bit. I learned he was an out of work contractor. I explained what I did for a living and he proceeded to ask me how to break into shooting X-rated videos.

Thank you SF!!!

Learn how our friendly team of skilled teleprompter operators can save you time and money.

The answer is a good editor and teleprompter software of course:)

Most editing software can make scrolling titles for your credits. However, when you need to match what a presenter is saying at a live event, that’s another matter. The presenter could be perfectly in sync with the video which is what most people plan on.

But what if people applaud, and the presenter pauses, so now the timing gets off. Or if there’s a difficult name to pronounce or the presenter sneezes or needs to take a drink of water. Sync is lost for good.
You could also try playing the video but shuttle the speed, but that results in tracking and shuttle errors.

My solution was to use a teleprompter and adjust the scroll speed, live as needed.

I was given this task by a local hospital celebrating its employees’ service. They had tried many things in past awards and were disappointed. They asked me what I could do, and together we came up with scrolling.

The spreadsheet they gave me from HR needed quite a bit of editing. Abbreviations had to be expanded, job titles were standardized, the first and last name columns needed to be reversed, then merged into only one column, and finally to alphabetize seven categories of names within the larger total list. I learned how to do the work in Excel thanks to helpful experts on YouTube. Thanks folks!

Once I re-formatted the spreadsheet, I had the client double check my progress. After that, I moved the file over to my favorite teleprompting software, “Presentation Prompter.” I changed the size, color, and certain words to Bold to fit in with other graphics at the event. After some tests with the projector on-site, we further changed the font sizes and spacing.

Doing a rehearsal was mandatory, so that the presenter and I could get a sense of our pacing together. We fixed and issues and then did a great show.

The client was happy and brought us back for this year.

I wanted to share the tips I learned in this process so that if you ever need to scroll text live and match a presenter reading the words, you now know what to do.

Thanks for reading!

Speechwriters need to be aware of double meanings.

I just finished four days teleprompting with an awesome crew, working backstage with some of the most amazing speakers… including CEOs, publishers of major magazines, heads of  major ad agencies, actors, international humanitarians… and this guy named Dick.

Richard is an interesting name for your kid. Because even if he grows up to be a kazillionaire philanthropist and has advised the last ten presidents, this is how they’ll introduce him to the audience: with a straight face, with admiration, and care… while the crew on headsets are doing their best to stifle their Beavis and Butthead giggling.

The lesson? Give any speech to your kid to proofread first.